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JCSM Shareware Collection 1996 September
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JCSM Shareware Collection (JCS Distribution) (September 1996).ISO
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mtrac30.zip
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1995-03-26
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Bucher's PcSoftware
PO Box 162
Kelso, MO 63758
(314) 264-2537
WORDPERFECT MAILMERGE
To pass name and address information from M-TRAC to WORDPERFECT,
you must first create a file called WPFIL.FIL. To create this file,
type MAIL at the DOS prompt.
i.e. C:\M-TRAC30>MAIL
If a member is selected and written to the file WPFIL.FIL, the
information in the record includes the members name (first, middle
initial, and last name), address one, address two, city, state, zip
code, and first name only.
After the WPFIL.FIL is created, you are ready to use the mailmerge
feature in WORDPERFECT. At this point I have to assume you are familiar
with mailmerge (called MERGE in WORDPERFECT).
To use MERGE, you have to have a primary file and a secondary file.
The primary file is your letter. The secondary file will be WPFIL.FIL
(which contains the names and addresses from M-TRAC). Refer to your
WORDPERFECT manual or the information on the next page for details on
how to set up your primary file. Listed below are the fields in the
secondary file and the corresponding information.
FIELD 1 = MEMBERS NAME (first, middle initial, and last)
FIELD 2 = ADDRESS ONE
FIELD 3 = ADDRESS TWO
FIELD 4 = CITY, STATE, AND ZIP CODE
FIELD 5 = MEMBERS FIRST NAME i.e Frank
You might want to use FIELD 5 for example to say
Dear XXXXX, where XXXXX is Frank or Joe or Mark
After you have the primary file set up (your letter) and the
secondary file created (when you ran MAIL), you are ready to print
the letters. To print the letters, follow the steps below:
1) Get into WORDPERFECT
2) Press Ctrl-F9 (Merge/Sort) to start the merge operation
3) Press 1 or M to choose Merge
4) Type the primary file name (your letter) and press ENTER
5) Type the secondary file name (WPFIL.FIL) and press ENTER
6) Note: Field Delimiters: BEGIN should be blank
END should be a /
Record Delimiters: BEGIN should be blank
END should be a ;
7) Wordperfect should begin printing your letters
PRIMARY FILE SETUP (YOUR LETTER)
================================
To add the NAME to the letter, follow these steps:
Move cursor to place in letter you want NAME to print
Press SHIFT/F9 (Merge Codes)
Select FIELD (1)
Enter 1 and press ENTER (field 1 = NAME)
To add the ADDRESS ONE to the letter, follow these steps:
Move cursor to place in letter you want ADDRESS ONE to
print
Press SHIFT/F9 (Merge Codes)
Select FIELD (1)
Enter 2 and press ENTER (field 2 = ADDRESS ONE)
To add the ADDRESS TWO to the letter, follow these steps:
Move cursor to place in letter you want ADDRESS TWO to
print
Press SHIFT/F9 (Merge Codes)
Select FIELD (1)
Enter 3 and press ENTER (field 3 = ADDRESS TWO)
To add the CITY/STATE/ZIP to the letter, follow these steps:
Move cursor to place in letter you want CITY/STATE/ZIP
to print
Press SHIFT/F9 (Merge Codes)
Select FIELD (1)
Enter 4 and press ENTER (field 4 = CITY/STATE/ZIP)
To add the FIRST NAME to the letter, follow these steps:
Move cursor to place in letter you want FIRST NAME
to print
Press SHIFT/F9 (Merge Codes)
Select FIELD (1)
Enter 5 and press ENTER (field 5 = FIRST NAME)
TO PRINT LETTER'S
=================
To have the letters print when you run the merge, the last line
in your letter should be: {PRINT}{NEXT RECORD}{NEST PRIMARY}
Press SHIFT/F9 (Merge Codes)
Select MORE (6)
Select PRINT from the list box
Press SHIFT/F9 (Merge Codes)
Select MORE (6)
Select NEXT RECORD from the list box
Press SHIFT/F9 (Merge Codes)
Select MORE (6)
Select NEST PRIMARY from the list box